How to Submit Your ESA Letter to a California Landlord (With Template)
Once you receive your official Emotional Support Animal (ESA) letter, the next step is to submit it to your landlord properly. In California, there are specific guidelines you can follow to ensure your request is taken seriously and legally respected. Below is a simple step-by-step guide — plus a free letter template you can use.
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Step 1: Make Sure Your Letter Is Valid in California
- It must be written by a California-licensed mental health professional (LMHP).
- The provider must have an established therapeutic relationship with you for at least 30 days.
- It should state that you have a qualifying mental/emotional disability and require an ESA for support.
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Step 2: Draft a Clear and Respectful Request
Address your landlord directly. Include a short message explaining that you’re requesting a reasonable accommodation under the Fair Housing Act and California’s Fair Employment and Housing Act (FEHA).
Step 3: Submit Documentation in Writing
Send your ESA letter and written request through email or deliver it in person. Always keep a copy for your records and request a written acknowledgment from your landlord.
Step 4: Follow Up Politely
Landlords typically have 10–14 days to respond. If you haven’t heard back, send a friendly follow-up email.
ESA Request Template for California Landlords
I am writing to formally request a reasonable accommodation for my Emotional Support Animal (ESA) under the federal Fair Housing Act and California’s Fair Employment and Housing Act (FEHA).
I have a qualified disability as defined under the law, and I rely on my Emotional Support Animal to alleviate symptoms associated with this condition. I have included a letter from my California-licensed mental health professional verifying my need for an ESA.
I kindly ask that you accommodate my ESA, including waiving any pet restrictions or related fees. Please let me know if you require anything further.
Thank you for your understanding and prompt attention to this matter.
Sincerely,
[Your Full Name]
[Address]
[Phone Number / Email]
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What to Do If Your Landlord Refuses
- Ask for the denial in writing.
- Reach out to the CertifyESA team for documentation support.
- File a complaint with HUD or the California Civil Rights Department.
- Consider speaking with a fair housing attorney.
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Conclusion: Confidence Through Preparation
Knowing how to submit your ESA letter professionally gives you a strong start in ensuring your housing rights are honored. Use our template above, stay polite and assertive, and keep documentation on file. With CertifyESA, you’re never alone in the process.
